Availability and Reservations
The availability of the buildings and grounds at Bethany Hills is flexible, yet dependent upon previous bookings. We have many repeat visitors, so some dates are booked a year in advance. It is the perfect setting for a wide variety of activities, including picnics, receptions, weekend retreats, weekday conferences, and week-long camps. Most of the facilities are accessible to persons with disabilities, within the limits of a hilly outdoor setting.
A reservation is considered tentative and will be held for two weeks pending confirmation; then the date may be offered to another group. To confirm your reservation, you must return a completed reservation form with deposit and proof of insurance.
For availability, reservations, more information, or to schedule a tour, contact the Camp Office at 615-952-9184.
Deposit Information
- Day use – $100
- Overnight stays – $500
We would like your best estimate of the number of participants at the time you make your reservation. A final count will be needed four weeks before your arrival so that we can plan and prepare accordingly. All groups regardless of size will need to provide a copy of their certificate of insurance, dated specifically for each event. Bethany Hills must be named as Certificate holder on the bottom of the form. Bethany Hills maintains insurance, but your insurance is considered primary.
- For organized groups, this form is available from your group’s insurance carrier.
- For family reunions, individuals or receptions, this Certificate can be obtained from your homeowners or renters insurance company of the sponsoring family.
Individuals and small groups may be asked to share the camp facilities with another group. This only occurs when there is no serious conflict in the spaces needed by the two groups. You will be informed ahead of time if your group will be sharing the camp. Groups of 50 or less may reserve the entire camp so that no other groups will be present during your stay, for an additional fee of $750.
Lodging & Fees
Bethany Hills continues to upgrade our lodging facilities a little bit at a time. Therefore, we request your understanding that Bethany Hills is first and foremost a camping facility. Most of our sleeping accommodations consist of wooden bunk beds in shared rooms. When planning your event, please plan sleeping arrangements accordingly, and know that, unless there are special conditions which prevent top bunk sleepers, we will plan for your group to fully use each room before opening another. Exceptions can be made for an additional fee. See descriptions below for specifics for each building.
- $500.00 per night minimum for overnight stays for groups of 9 or less. All rates are per person, including group leaders (ages 0-4 are free):
- Friday-Saturday nights rates are slightly higher than weeknights
- Please refer to your reservation contract for actual fees
- For individual or small (less than five) family groups, we will make the Guest House available at a rate of $150.00 per night. There will be a $50 deposit due with the contract, and we will require proof of insurance. We will try to keep this building available for this purpose, but we cannot guarantee its availability.
These prices are non-negotiable, and we feel they are quite reasonable. Rooms and buildings are inspected and cleaned as necessary after each visit. Therefore, any extreme damages or messes beyond average wear and tear left by your group will be noted and a cleaning surcharge will be added to your final bill.